Privacy Policy for Participation in the Conference

1. Terms and Definitions

Conference Organizer – the Corporate Fund "University Medical Center", BIN 151040018391, registered address: 32 Turan Avenue, Astana 010000, Republic of Kazakhstan, e-mail: umc@umc.org.kz, responsible for organizing and conducting the Conference, including participant registration, processing of participants' personal data, ensuring the safety and security of the event, and fulfilling other obligations related to the Conference.

Conference Participant – an individual who has completed the registration procedure, paid the participation fee, takes part in the Conference, agrees to the terms and conditions of the event, and consents to the processing of his/her personal data.

Registration – the process of completing the registration form on the Conference website.

Bank – a legal entity that is a commercial organization authorized to carry out banking activities in accordance with the Law of the Republic of Kazakhstan No. 2444 dated 31 August 1995 "On Banks and Banking Activities in the Republic of Kazakhstan."

Bank Application – the Bank's mobile and/or web application integrated with the Conference registration website to enable Users to pay for Conference participation.

This Privacy Policy may use other terms not defined in this section. Such terms shall be interpreted in accordance with the text of this Privacy Policy.

2. What Data We Collect

2.1. When registering for the Conference, the Organizer collects the following personal data of the Participant:

• Full name;
• Place of employment;
• Position;
• Country and city;
• Contact details (telephone number and e-mail address);
• Information required for payment processing (for example, payment details and payment confirmations). Bank card details are not stored by the Organizer.

3. Purposes of Personal Data Processing

3.1. The Organizer processes personal data for the following purposes:

• registration and record-keeping of Conference participants;
• organization and administration of the Conference;
• informing Participants about the Conference and any related updates or changes;
• providing access to online and on-site Conference activities;
• processing and confirming participation payments;
• compliance with the legislation of the Republic of Kazakhstan.

4. Transfer of Personal Data to Third Parties

4.1. For payment processing purposes, the Organizer transfers payment-related information only to authorized payment systems and payment service providers.

4.2. Other personal data may be transferred to third parties solely for the purposes of organizing the Conference and ensuring the safety and security of participants, subject to confidentiality requirements.

5. Data Protection

5.1. The Organizer implements appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction.

6. Rights of Participants

6.1. The Participant has the right to:

• obtain information about his/her personal data and the purposes of its processing;
• withdraw consent to the processing of personal data, which may result in refusal of participation in the Conference;
• lodge complaints with the competent personal data protection authorities.

7. Data Retention

7.1. Personal data shall be retained for the period necessary to achieve the purposes of processing and for the retention periods established by the legislation of the Republic of Kazakhstan.